Event stewarding and crowd safety (BS 8406:2020 standard)
Within 48 hours: This is the turnaround time for all Limited screenings
BS 8406:2020 Vetting Standard Compliance Guaranteed
Security BS8406:2020 Event Steward and Crowd Safety Screening concerns the vetting and Pre-Employment Screening of persons employed or to be employed in an environment where the security and safety of people, property or goods is a requirement of the employing organisation.
There are X 4 levels of standards and all.
- No Risk Village fete as an example (No screening)
- Low Risk – to BS7858:2019 standard with small changes
- Medium Risk – to BS7858:2019 standard
- High Risk – to BS7858:2019 standard
Firstly, it’s worth considering when it’s appropriate to deploy a non-licensed individual to stewarding duties. If the vetting isn’t to the standard above your insurances are not valid. The Security Industry Authority (SIA) indicates five very clear activity-exemptions from deploying licensed security operatives:
- Responsibility for the health and safety and comfort of spectators within a designated area
- Monitoring and maintaining the pedestrian flow at key locations e.g. entry and exit points.
- Providing guidance and direction to visitors arriving by car or on foot, including the management of roadway crossings to ensure the safe passage of visitors over the roads
- Reporting to a supervisor or safety officer any damage or defect which is likely to pose a threat to spectator ‘health and safety’ e.g. a damaged seat or barrier
- Volunteering
Remember: if you don’t have your event steward to the BS8406 standard your insurances could be null in void
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Event Stewards standard and workflow
The Standard
- ID validation and verification.
- Address Validation and verification.
- Right to work verification.
- Financial Credit Report Checked.
- 5 year history confirmation.
- Gaps of 31 days documented.
- Global Sanctions Checked.
- HMRC Verification.
- SIA Licence or Basic DBS checked.
Limited Screening within 48 hrs
- ID validation and verification.
- Address Validation and verification.
- Right to work verification.
- Financial Credit Report Checked.
- 5 year verbal history confirmation.
- Gap analysis confirmed.
- Global Sanctions Checked.
- SIA Licence or Basic DBS checked.
National Vetting Solutions Workflow
2. Applicant completes online vetting application form
3. Free dedicated support centre available to applicants
4. Client approves application form to be security vetted
2. All adverse information passed on to client
3. Completed security standard reports sent to client
4. Guaranteed 100% pass rate on all security vetting files
2. Full Managed Service
3. Full Audit Trail
4. Full Quality and Compliance assurance
Overview of BS 8406 Event stewarding – Code of practice:
Events stewarding is a wide-ranging discipline and can encompass types of events that can range from relatively small community-based events to highly complex events that command attention from a global audience. Under the 2020 edition of BS 8406 Event stewarding – Code of practice, which came into effect on 31st August 2020 any organization (company, local authority, service provider, institution or individual) providing event stewarding and crowd safety services must assess, evaluate and document the level of risk for each individual engaged in event stewarding activities and complete pre-employment screening at the a level in accordance with the risk. The operational plan and risk assessments for each event should detail the level of risk for individuals engaged on the event and therefore define the level of pre-employment screening required for those individuals.
There are 4 levels of pre-employment screening defined by BS 8406:2020:
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Level 1: Verification of identity and address, along with a personal recommendation from an individual known to the organization, or other equally trusted source. The organization should be able to demonstrate why the recommender’s opinion can be relied on. The organization should document its evaluation of the recommender’s suitability and integrity. This should be completed before the individual’s deployment.
Note: National Vetting Solutions UK would expect this level of screening to be applicable only to small local community events. -
Level 2: Verification of identity and address, and screening in accordance with BS 7858:2019 commencing once the individual has completed one month’s service with the organization.
Note: National Vetting Solutions UK would expect this level of screening to be applicable only to individuals involved in very low risk events at least up until screening in accordance with BS 7858:2019 has been completed. -
Level 3: Screening in accordance with BS 7858:2019, including conditional employment.
Note: National Vetting Solutions UK would expect this level of screening to be applicable to the vast majority of individuals involved in event stewarding. -
Level 4: Screening in accordance with BS 7858:2019 completed before the individual commences employment.
Note: National Vetting Solutions UK would expect this level of screening to be applicable to those in positions of authority or those engaged immediately in more high risk roles or events.
